Sr Developmental Events Coordinator Job

Children's Health - Development and Foundation Careers

Job Number: 43510

Location: Dallas, TX

Date Posted: 4-26-2017

Description:

POSITION SUMMARY:

This position plays a vital role in the execution of fundraising, ancillary group, donor recognition and stewardship events for Children's Medical Center Foundation, CHST and Children's Health. Creation, planning, contracting, coordination, execution and representation are key responsibilities of the role. Critical thinking, complex solutions in stress related situations, the ability to represent the organization and convey the mission of Children's Health is crucial.

EXPERIENCE:

Event planning and execution, 2-3 years preferred.

Corporate communications, 2-3 years preferred.

EDUCATION:

Four-year Bachelor's degree or equivalent experience required.

JOB PROFILE:

The following describes the basic position duties that an employee MUST be able to perform for this role. This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below DOES NOT identify all duties performed by any single person in the position.

Requires experience in own professional discipline to appropriately apply own knowledge; broadens own professional expertise and acquires higher level skills

Understands key business drivers; uses this understanding to accomplish own work

No supervisory responsibilities but may provide informal guidance to new team members

Solves problems in straightforward situations; analyzes possible solutions using professional/technical experience, judgment and precedents

Impacts quality of own work and the work of others on the team; works within guidelines and policies

Receives a moderate level of guidance and direction

Explains complex information to others in straightforward situations

JOB SPECIFIC RESPONSIBILITIES:

Serve as an integral part of the special events team in the creative strategy, planning and execution of all fundraising, donor appreciation, donor recognition, ancillary groups, assigned employee recognition events as initiated by the Foundation, CHST or Children's Health.

Red Balloon Run & Ride - act as a Foundation liaison for all employee team captains, lead captains meetings, convey all pertinent information and answer questions on team building and fundraising. Recruit and coordinate all infield volunteers.

Children Helping Children Tennis Tournament - organize auction and solicit auction items, coordination of percent of sales opportunities, communicate with honored heroes and families, communicate with registered players, produce tennis program and all collateral. Coordinate direct mail with third party fulfillment.

Represent Children's Medical Center Foundation and Children's Health at Third Party Events. This will include speaking engagements, accepting checks, photo opportunities and duties as identified with the specific Third Party.

The Children's Trust - coordinate, organize and attends committee meetings as needed; disseminate member communications

Negotiate pricing for event venues, décor and vendor contracts as assigned. Coordinate the contract process and approval stages with the Foundation leadership.

Create event related documentation, including but not limited to briefings, summaries, gift information, acknowledgements

Oversee and traffic manage production of annual and event specific collateral, e.g., brochures, rack cards, flyers, etc. obtaining all input and approvals as needed

Create event shots lists and coordinate event photographers to obtain shots

Events calendar - log, update and communicate to all participants and attendees

Establish Raiser's Edge modules for third party events. Document all board and donor participation at appropriate functions.

Plan and coordinate tours and luncheons for potential donors and board members at the appropriate campus.

Other events and duties as assigned.

Specific Knowledge, Skills and Abilities:

Maintain effectiveness when experiencing major changes in work responsibilities or environment; adjust effectively to work within new work structures, processes, requirements, or cultures.

Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions.

Develop and use collaborative relationships to facilitate the accomplishment of work goals.

Identify and understand issues, problems, and opportunities; compare data from different sources to draw conclusions; use effective approaches for choosing a course of action or developing appropriate solutions; take action that is consistent with available facts, constraints, and probable consequences.

Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive.

Deal effectively with others in an antagonistic situation; use appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.

Effectively manage one's time and resources to ensure that work is completed efficiently.

Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self impose standards of excellence rather than having standards imposed.

Assimilate and apply new job-related information in a timely manner.

Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the messa


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