Sr Administrative Assistant- Foundation Department Job

Children's Health - Administration and Clerical Careers

Job Number: 52003

Location: Dallas, TX

Date Posted: 6-5-2017



Provides advanced administrative support to a Department or Managers, Directors, and Sr. Directors


Three years of administrative experience preferred


High school diploma or equivalent required; additional training beyond high school required

Two-year Associate's degree or equivalent experience preferred


Is skilled in a range of processes, procedures and systems to carry out assigned tasks or has developed deep skills in a single area

Understands the roles of all immediate team members and has a good understanding of how own team integrates with others

Regularly provides guidance and support to more junior team members on challenging problems; helps them balance their workload and apply their skills

Provides solutions to problems in situations that are atypical or occur infrequently based on practice and existing precedents

Impacts the quality, timeliness and effectiveness of the team

Uses discretion to modify work practices and processes (but not policies or procedures) to achieve results or improve efficiency

Clearly and accurately conveys complex information


Responsible for basic as well as advanced activities

Conducts reconciliation of expenses, budgets and corporate credit cards

Assists with developing and distributing organizational/divisional/departmental communications

Coordinates activities between and communicates with other departments, physicians, and/or external entities

Aggregates, analyzes, and summarizes data

Coordinates/schedules meetings

Tracks information and coordinates department programs

Takes meeting minutes in routine and subject-specific meetings

Performs other duties as assigned

Specific Knowledge, Skills and Abilities:

Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions.

Develop and use collaborative relationships to facilitate the accomplishment of work goals.

Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive.

Effectively manage one's time and resources to ensure that work is completed efficiently.

Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self impose standards of excellence rather than having standards imposed.

Clearly convey information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.

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