Project Controls Specialist- Planning Design & Construction Job

Children's Health - General Careers

Job Number: 50976

Location: Dallas, TX

Date Posted: 2-22-2017

Description:

POSITION SUMMARY:

Member of the Planning, Design and Construction team at Children's Medical Center. Serves as main contact for all project controls related processes. Main responsibilities include the proactive maintenance of the department's project management software (Projecto) and the reconciliation of project data with the health system's financial system Lawson.

JOB PROFILE:

The following describes the basic position duties that an employee MUST be able to perform for this role. This information is intended to be descriptive of the key responsibilities of the position. The list of essential functions below DOES NOT identify all duties performed by any single person in the position. This position falls under a grade H05.

Is skilled in a range of processes, procedures and systems to carry out assigned tasks or has developed deep skills in a single area

Understands the roles of all immediate team members and has a good understanding of how own team integrates with others

Regularly provides guidance and support to more junior team members on challenging problems; helps them balance their workload and apply their skills

Provides solutions to problems in situations that are atypical or occur infrequently based on practice and existing precedents

Impacts the quality, timeliness and effectiveness of the team

Uses discretion to modify work practices and processes (but not policies or procedures) to achieve results or improve efficiency

Clearly and accurately conveys complex information

EXPERIENCE:

Minimum 2-3 years of job related experience required

Knowledge of Lawson system preferred

MS Office Products required

EDUCATION:

High school diploma or equivalent required; additional training beyond high school required

Two-year Associate's degree or equivalent experience preferred

JOB SPECIFIC RESPONSIBILITIES:

Proactively maintain the project management software Projecto and ensure project information reconciles with the health system financial system of record, Lawson.

Process new requisitions for both PO's and Service Agreements in accordance with prescribed workflow processes through both Projecto and Lawson.

Ensure accurate and prompt payment of vendor invoices, by working with Project Managers, Vendors, Accounts Payable and routing invoices in accordance with current signature authority approval matrix.

Ensure all required documentation is attached in the project management software Projecto. Includes quotes, invoices, change orders, contracts, etc.

Maintain accurate and current vendor information in Projecto.

As required, assist Financial Administrator with duties.

Other duties as assigned.

Specific Knowledge, Skills and Abilities:

Use appropriate interpersonal styles to establish effective relationships with customers and internal partners; interact with others in a way that promotes openness and trust and gives them confidence in one's intentions.

Develop and use collaborative relationships to facilitate the accomplishment of work goals.

Take prompt action to accomplish objectives; take action to achieve goals beyond what is required; be proactive.

Deal effectively with others in an antagonistic situation; use appropriate interpersonal styles and methods to reduce tension or conflict between two or more people.

Effectively manage one's time and resources to ensure that work is completed efficiently.

Accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

Set high standards of performance for self and others; assume responsibility and accountability for successfully completing assignments or tasks; self-impose standards of excellence rather than having standards imposed.

Assimilate and apply new job-related information in a timely manner.


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